1

Fleetrun updates: what's new

Topic: Fleetrun updates: what's new

Dear community,

In this topic Fleetrun team will elaborate on the brand new updates of the application. If you want to ask a question or have an idea to enhance Fleetrun, please leave it in this topic or create a new one here.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
2

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

since the release of Fleetrun we have been working hard to enhance the application and make it better. The team released a couple of bug fixing updates so far and today we have one more update with major features like:

- white-labeling of the app;

Now you are able to alter DNS, the title of the app and web-gis for Gurtam Maps. There is also an opportunity to change a link for documentation. If no link is added when setting up the white label, no documentation link will be available for the white-labeled apps.

- ability to select unit type from the units list;

For a more convenient work with the unit types we have added a possibility to change a unit type from the unit list. By selecting the question mark icon (is displayed for those units that do not have a unit type yet) the system will prompt you to select the unit type.

+ Now you do not have to enter each unit’s screen to perform this action - the effort is minimal.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8628&download=0

Additionally, in the unit type filter the types that do not have a single assigned units are disabled.

+ Filtering now should be quicker.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8629&download=0

We encourage you to spend a few minutes to enter the unit types as it is highly important for Fleetrun as well as for Wialon to understand what our users (vehicles) are. And we are on our way to get to know this smile

We are also getting some requests regarding unit groups and we believe that organizing these groups by type is a rather logical solution. This comes from the fact that service types might be different from between light vehicles and lorries.

+ - interface in the Brazilian Portuguese language;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8630&download=0

The interface of Fleetrun is now available in Brazilian Portuguese. If you want Fleetrun to be translated into you language, please address support@gurtam.com or me directly mars@gurtam.com.


The more to come soon!

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале

+3
3

Fleetrun updates: what's new

(edited by mars 27/12/2018 11:58:35)

Re: Fleetrun updates: what's new

Dear partners,

today Fleetrun team has released a major holiday application update entailing the following features:


  • bar charts by months on the fleet and unit dashboards;
  • sending notifications to Telegram;
  • Fleetrun API

Let me elaborate in more details about each feature.


Bar charts by months on the fleet and unit dashboards

From now on you can compare the total amount of a fleet expenses and mileage/engine hours values for a particular period in days as well as months. We have added bar charts by months, so that data look more representative and are easier to operate with.

+ To get bar charts by months select option “by months” and the corresponding months. The default periods of 3, 6 and 12 months are also at your disposal.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8684&download=0


Sending notifications to Telegram

Besides getting online-notifications and sending notifications to external servers you can now send notifications to Telegram.

To set up Telegram notifications please follow the instruction below:

+ 1) In the “Administration” page select Telegram as a notification type.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8699&download=0

+ 2) Fill in Channel ID field:
  • create new channel in Telegram

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8700&download=0


  • name it and select its type;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8702&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8703&download=0

  • in the channel setting find a link to the channel and copy it;
  • paste the link in the Channel ID field.
+ 3) Fill in Bot token field:
  • in the search field in Telegram look for the BotFather bot;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8704&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8705&download=0

  • select it and follow the instruction on how to create a new bot;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8706&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8707&download=0

  • upon creation copy the bot token;
  • paste the token in the Bot token field.
+ 4) Link the created bot to the channel:
  • enter the settings of the created channel;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8708&download=0

  • select option “Administrators” and “Add administrator”;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8709&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8710&download=0

  • in the search field enter the name of the created bot.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8711&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8712&download=0


5) Select statuses of services upon which the notifications should be sent and enter the notification text;


6) You are all set!



Fleetrun API

Fleetrun API is now available and you can adapt the application to the particular needs of your clients. To start working with Fleetrun API please create an API token:

  • select option “API keys” in the side menu;
  • enter your login and password;
  • select option “Create key”, enter key name and select the access rights that should be granted to the token. At least one access right should be selected;
+ Список API ключей:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8713&download=0

  • go to API documentation, select Authorize and enter the created token in the Value field. This way the system will be able to identify each of your REST requests.
+ Fleetrun API documentation, entering the API key:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8744&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8743&download=0

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
4

Fleetrun updates: what's new

(edited by mars 17/01/2019 17:16:58)

Re: Fleetrun updates: what's new

Dear community,

today is another update of Fleetrun for which a huge part of functionality was taken from your ideas on forum. Thus, thank you and keep it up!


Let's see what is new:

Register service with the current mileage and engine hours data

At the moment when registering a closed service the system will provide users with the current data for mileage and engine hours in the fields “Service mileage” and “Service engine hours”.

Previously this behaviour was not true in regards to automatically created due services.


Register service with the actual mileage and engine hours data on the date of service

Let’s imagine that today is the 18th of January and you want to register closed services of an oil change for vehicle N that took place on the 15th of January. Previously the system would provide you with the mileage and engine hours data on the 18th of January, now we give you an ability to get the mileage and engine hours data for the 15th of January. This will make your service data more precise.

+ To do this please specify the “Closed” status for a service and select whether to get the initial value of mileage/engine hours for 15th of January or the final one.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8844&download=0

Cost column in services

+ Cost of upcoming and in progress services is now available directly in the list of the corresponding services.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8845&download=0


Ability to edit/delete archived services

One of the most awaited features: from now on we give you an ability to edit and delete services in Archive - closed and rejected ones.

+ Please note that users will be able to edit and delete services only in case they are granted the corresponding rights.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8846&download=0

Sorting of users by the availability of access rights in Administration

For more convenience we have provided you with the new sorting of users under the Access rights tab in the Administration section.

Now in the upper section of the users list the system displays the users that have at least one access right to the fleet. In the frameworks of these users they are sorted in the alphabetic order.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале

+4
5

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

today we have made another update to Fleetrun.  The following features are now embedded in the application:

  • interface is translated into Estonian;
  • interface is translated into Bulgarian;
  • ability to view when the next service will take place.

I would like to elaborate more about a great ability to get to know when the next service will take place based on a particular interval or in terms of a particular vehicle.

How this functionality can become helpful to you:

Let’s imagine that an accountable employee of yours have to take vehicle N to the service for an oil change tomorrow. With the new ability your employee will also have a chance to see which other vehicles will soon require oil change and provide a service to all of them at once.


To get this information you need to:

  • select the corresponding interval;
  • enter the Assigned units tab;
  • pay attention to the Next service information.


+ Please note that in case the corresponding service is now overdue the application will display the overdue value in the red color.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8881&download=0

+ You can quickly pass this information to the person who is going to take vehicles to a service by make a csv export.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8882&download=0

On the other hand you can get information on what services should be done soon to a vehicle based on all the intervals assigned to the vehicle.

To get this information you need to:

  • select the corresponding unit;
  • enter the Assigned intervals tab;
  • pay attention to the Next service information.
+ Next services from the unit page:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8880&download=0

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
6

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!

Today the Fleetrun team has delivered another update of the application. Below is the description of the functionality that was included into the update:

  • grouping  of units by the unit type.

At the moment it is possible to filter services, intervals (and assigned units), units and data in the reports by the corresponding unit group. For this you need:

1) assign unit type to a unit, we have added the ability to perform this directly from the units’ list;

+ 2) select filtering by the unit type in the list of data you are working with.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8914&download=0

We hope that now your activities with the data will become more convenient to perform.


  • ability to specify the number of used parts.

While adding parts to a service or an interval you can now specify their quantity. This is our first step in enhancing the line items functionality which is more about not specifying the usage of one and the part twice.

+ In the nearest future we plan to include the same information in reports as well.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8915&download=0


Moreover, the Fleetrun interface was translated into the Azerbaijani language.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
7

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

we have delivered another minor update of Fleetrun. The following functionality is included into it:

  • Cost column in the archived services
+ Previously such a column existed only in the upcoming and in progress services.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8952&download=0

  • Сhroatian language is added to the interface

We have also done some optimization works that will allow now managing fleet faster.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
8

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear community,

Today we have delivered the feature that many of you have asked for - e-mail notifications. Let me tell you more about how it can be applied.

Set up comes first. To start setting of the e-mail notifications you need to enter the Administration section, select the fleet that you would like to work with and select the Notifications tab.

The interface should be pretty familiar to you as it already entails creating notifications to external servers and Telegram. The ‘E-mail’ option is what you need in this case.

We provide you with two alternatives on how e-mail notifications can be sent: either from the Fleetrun e-mail address or from your own SMTP server that is easy to create. The second alternative should be interesting for the owners of the white-labeled app.

Anyway for both of the options the following data is required to be filled in:

  • Name of the notification;
  • Recipient address N1 (e-mails can be sent to two additional addresses);
  • E-mail subject;
  • Status or statuses upon which the corresponding notification should be sent.
+ With only these settings the notifications will be sent from the Fleetrun e-mail address.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8993&download=0

If you would like to send notification from your own SMTP server as an example please follow the instructions on how this can be done in Google:

https://support.google.com/a/answer/176600?hl=en


In Fleetrun you are required to enter the following additional information:

  • SMTP server (in case of Google it will be smtp.gmail.com);
  • Port (in case of Google it will be 465);
  • Sender’s e-mail address;
  • Username (in case of popular public account, e.g. Google, username is both name before @ the e-mail itself);
  • Password (from the e-mail corresponding account).
+ Setting up notifications via the personal SMTP:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8994&download=0


So if you enter all the above information Fleetrun will be able to send notifications from the e-mail that you provide.

+ Here is how the e-mail notification can look like:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8996&download=0

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
9

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

We have just released another update of the application with the following features:

  • Information about unit position, speed and last message on map of the unit

If you want to access more information on the unit’s position, speed and last message time just tap the unit pin on the map and the corresponding data will be immediately displayed.

+ Now it has also become possible to make the map bigger.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9046&download=0

  • Access rights for editing and deleting archived services in the Fleetrun API

As we have provided an ability to edit and delete archived services you can now also grant the rights for these actions in the usage of the Fleetrun API.

+ It means that when creating an API token you can now specify whether the token should entail the corresponding rights.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9047&download=0

Looking forward to your feedback and suggestions here.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
10

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

Today we are delivering a minor update to the system with the following feature:

displaying the number of invalid and successful activations of notifications sent to external servers, telegram and e-mail.

In case the notifications that you create are not activated successfully you will be able to see how many of such activations are there for each notification configuration. By hover overing the icon the system will also display the total number of activations.

+ This is the first step from our side for you to immediately understand whether the setup of notifications is correct.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9158&download=0

We will appreciate you sending us some feedback on the notification types that you use and their purposes. What is more we are interested to know what functionality Fleetrun misses in terms of notifying its users on the services statuses. Let us know here!

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
11

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear community,

today we have released an update to Fleetrun with the following features:

1) ability to test whether sending a notification (e-mail, telegram, external server) is possible immediately upon setting it up. Just click the "Test" option and the application will let you know whether sending notification is successful or display an error message with the code for further analysis of what is wrong in the setting.

+ See more:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9183&download=0

2) the Finish language in the interface.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
12

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

Today we are introducing a major update to Fleetrun. The functionality of reports has become more advanced. Now users are able to run reports for any services status (previously it was possible only for closed and rejected services). Besides, the system currently allows to get data for more than 1 element (interval, unit type and unit).

As for the statuses it is possible to get data for the following ones: due, overdue, in progress, closed and rejected.

+ The selection of only one status is provided.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9297&download=0

Please mind that in case you select due, overdue and in progress services upon running a report the system will provide all services of such statuses that currently exist in your fleet. Thus, period choice is disabled.

+ If you would like to have data for e.g. two units in your report, simply select these two units in the Element field.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9299&download=0


The next step for us (coming next week or so) will be a possibility to group data in reports by interval, unit type and unit. So follow our updates!

As Fleetrun is becoming a more efficient application, we are highly interested in feedback from those of you who have already started using it with real projects. Tell us more here or e-mail us directly at mars@gurtam.com.

Have a nice day!

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
13

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

As promised we have just delivered another update of Fleetrun, the second one in our attempt to advance the functionality of reports.

Now it has become possible to group data in reports by intervals, unit type und units.

+ This means that for example in one report you can compare how much is spent on different intervals or vehicles that have different types.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9324&download=0


+ Moreover, grouping is also available in the export xlsx file.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9325&download=0


As long as we are preparing some other enhancements of reports, we are in the extreme need of your feedback on what is missing in them. Please let us know! (e-mail to mars@gurtam.com or leave your message here)

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
14

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

another significant milestone is reached: now it is possible to send scheduled reports to e-mail in Fleetrun.

This setting is available to fleet administrators in the administration panel under the tab ‘Reports to e-mail’.

The interface of reports to e-mail configuration is pretty the same as settings of a report execution on the display. Besides providing settings of reports themselves, you also need to specify the following information:

  • Starting point. It defines the date on which the first report you will be sent to the entered e-mail/e-mails. For the selection the current date and the future dates are available;
  • Frequency. It defines the basic schedule of reports sending. It can be every day or once in a week/month/year;
+ Setting up sending reports to e-mail

:
https://forum.gurtam.com/misc.php?action=pun_attachment&item=9407&download=0


  • For previous. This setting is applicable only for reports where services have closed and rejected statuses.

+ For previous field:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9408&download=0


Other settings such as e-mail themselves or SMTP-server are already known to you.
Please note that reports are sent as attachments of e-mails.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
15

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

we have just released an update of Fleetrun. Now there is Help that is available for our users inside the application with the most valuable information on how to effectively operate in Fleetrun:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9570&download=0

The 'hat' icon, located at particular places in the app opens the information that corresponds the section where the icon is located.

To open the Help window please select the Help option in the side menu.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
16

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!

Last week we have released a long-expected update. Now it has become possible to perform certain actions (basically the same that are available for units) towards drivers and trailers. To be precise these include adding drivers and trailers to fleet, assigning intervals and registering services for them and receiving notifications when it is necessary to perform a service or it was already closed. Within August we are also planning to add the functionality of reports in regards to services done for drivers and trailers and display the corresponding widgets in the dashboard.

Some more details about the changes that you might have noticed:

1) Units (vehicles), drivers and trailers are united by the term Service objects, meaning objects that are participants of some service. When adding service objects to the fleet and assigning them to an intervals as well as when working with the list of services, intervals and service objects you can apply the filtering tool.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9940&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9942&download=0


2) Interval for drivers and trailers is considered to be valid only in case its frequency is specified by time - days, weeks, month, etc.

3) When registering a service the system allows first selecting the type of service object and afterwards selecting the particular service object.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9941&download=0

Follow news on our updates and share with us your feedback here.

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале
17

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

yesterday we made it possible to run reports for services that you perform towards drivers and trailers. To be able to do this, select the corresponding report type. You can also group data by drivers or trailers by selecting 'By service object' grouping. Depending on the report type, the services will be grouped either by drivers or by trailers.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10003&download=0

Masha Starikova,
Business Analyst, Gurtam
Join our Telegram Update Channel | Следите за обновлениями на нашем Telegram канале