1

Fleetrun updates: what's new

Topic: Fleetrun updates: what's new

Dear community,

In this topic Fleetrun team will elaborate on the brand new updates of the application. If you want to ask a question or have an idea to enhance Fleetrun, please leave it in this topic or create a new one here.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
2

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

since the release of Fleetrun we have been working hard to enhance the application and make it better. The team released a couple of bug fixing updates so far and today we have one more update with major features like:

- white-labeling of the app;

Now you are able to alter DNS, the title of the app and web-gis for Gurtam Maps. There is also an opportunity to change a link for documentation. If no link is added when setting up the white label, no documentation link will be available for the white-labeled apps.

- ability to select unit type from the units list;

For a more convenient work with the unit types we have added a possibility to change a unit type from the unit list. By selecting the question mark icon (is displayed for those units that do not have a unit type yet) the system will prompt you to select the unit type.

+ Now you do not have to enter each unit’s screen to perform this action - the effort is minimal.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8628&download=0

Additionally, in the unit type filter the types that do not have a single assigned units are disabled.

+ Filtering now should be quicker.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8629&download=0

We encourage you to spend a few minutes to enter the unit types as it is highly important for Fleetrun as well as for Wialon to understand what our users (vehicles) are. And we are on our way to get to know this smile

We are also getting some requests regarding unit groups and we believe that organizing these groups by type is a rather logical solution. This comes from the fact that service types might be different from between light vehicles and lorries.

+ - interface in the Brazilian Portuguese language;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8630&download=0

The interface of Fleetrun is now available in Brazilian Portuguese. If you want Fleetrun to be translated into you language, please address support@gurtam.com or me directly mars@gurtam.com.


The more to come soon!

Maria Starikova,
Wialon Hosting Product manager, Gurtam

+3
3

Fleetrun updates: what's new

(edited by mars 27/12/2018 11:58:35)

Re: Fleetrun updates: what's new

Dear partners,

today Fleetrun team has released a major holiday application update entailing the following features:


  • bar charts by months on the fleet and unit dashboards;
  • sending notifications to Telegram;
  • Fleetrun API

Let me elaborate in more details about each feature.


Bar charts by months on the fleet and unit dashboards

From now on you can compare the total amount of a fleet expenses and mileage/engine hours values for a particular period in days as well as months. We have added bar charts by months, so that data look more representative and are easier to operate with.

+ To get bar charts by months select option “by months” and the corresponding months. The default periods of 3, 6 and 12 months are also at your disposal.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8684&download=0


Sending notifications to Telegram

Besides getting online-notifications and sending notifications to external servers you can now send notifications to Telegram.

To set up Telegram notifications please follow the instruction below:

+ 1) In the “Administration” page select Telegram as a notification type.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8699&download=0

+ 2) Fill in Channel ID field:
  • create new channel in Telegram

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8700&download=0


  • name it and select its type;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8702&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8703&download=0

  • in the channel setting find a link to the channel and copy it;
  • paste the link in the Channel ID field.
+ 3) Fill in Bot token field:
  • in the search field in Telegram look for the BotFather bot;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8704&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8705&download=0

  • select it and follow the instruction on how to create a new bot;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8706&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8707&download=0

  • upon creation copy the bot token;
  • paste the token in the Bot token field.
+ 4) Link the created bot to the channel:
  • enter the settings of the created channel;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8708&download=0

  • select option “Administrators” and “Add administrator”;

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8709&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8710&download=0

  • in the search field enter the name of the created bot.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8711&download=0 https://forum.gurtam.com/misc.php?action=pun_attachment&item=8712&download=0


5) Select statuses of services upon which the notifications should be sent and enter the notification text;


6) You are all set!



Fleetrun API

Fleetrun API is now available and you can adapt the application to the particular needs of your clients. To start working with Fleetrun API please create an API token:

  • select option “API keys” in the side menu;
  • enter your login and password;
  • select option “Create key”, enter key name and select the access rights that should be granted to the token. At least one access right should be selected;
+ Список API ключей:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8713&download=0

  • go to API documentation, select Authorize and enter the created token in the Value field. This way the system will be able to identify each of your REST requests.
+ Fleetrun API documentation, entering the API key:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8744&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8743&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
4

Fleetrun updates: what's new

(edited by mars 17/01/2019 17:16:58)

Re: Fleetrun updates: what's new

Dear community,

today is another update of Fleetrun for which a huge part of functionality was taken from your ideas on forum. Thus, thank you and keep it up!


Let's see what is new:

Register service with the current mileage and engine hours data

At the moment when registering a closed service the system will provide users with the current data for mileage and engine hours in the fields “Service mileage” and “Service engine hours”.

Previously this behaviour was not true in regards to automatically created due services.


Register service with the actual mileage and engine hours data on the date of service

Let’s imagine that today is the 18th of January and you want to register closed services of an oil change for vehicle N that took place on the 15th of January. Previously the system would provide you with the mileage and engine hours data on the 18th of January, now we give you an ability to get the mileage and engine hours data for the 15th of January. This will make your service data more precise.

+ To do this please specify the “Closed” status for a service and select whether to get the initial value of mileage/engine hours for 15th of January or the final one.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8844&download=0

Cost column in services

+ Cost of upcoming and in progress services is now available directly in the list of the corresponding services.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8845&download=0


Ability to edit/delete archived services

One of the most awaited features: from now on we give you an ability to edit and delete services in Archive - closed and rejected ones.

+ Please note that users will be able to edit and delete services only in case they are granted the corresponding rights.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8846&download=0

Sorting of users by the availability of access rights in Administration

For more convenience we have provided you with the new sorting of users under the Access rights tab in the Administration section.

Now in the upper section of the users list the system displays the users that have at least one access right to the fleet. In the frameworks of these users they are sorted in the alphabetic order.

Maria Starikova,
Wialon Hosting Product manager, Gurtam

+4
5

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

today we have made another update to Fleetrun.  The following features are now embedded in the application:

  • interface is translated into Estonian;
  • interface is translated into Bulgarian;
  • ability to view when the next service will take place.

I would like to elaborate more about a great ability to get to know when the next service will take place based on a particular interval or in terms of a particular vehicle.

How this functionality can become helpful to you:

Let’s imagine that an accountable employee of yours have to take vehicle N to the service for an oil change tomorrow. With the new ability your employee will also have a chance to see which other vehicles will soon require oil change and provide a service to all of them at once.


To get this information you need to:

  • select the corresponding interval;
  • enter the Assigned units tab;
  • pay attention to the Next service information.


+ Please note that in case the corresponding service is now overdue the application will display the overdue value in the red color.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8881&download=0

+ You can quickly pass this information to the person who is going to take vehicles to a service by make a csv export.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8882&download=0

On the other hand you can get information on what services should be done soon to a vehicle based on all the intervals assigned to the vehicle.

To get this information you need to:

  • select the corresponding unit;
  • enter the Assigned intervals tab;
  • pay attention to the Next service information.
+ Next services from the unit page:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8880&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
6

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!

Today the Fleetrun team has delivered another update of the application. Below is the description of the functionality that was included into the update:

  • grouping  of units by the unit type.

At the moment it is possible to filter services, intervals (and assigned units), units and data in the reports by the corresponding unit group. For this you need:

1) assign unit type to a unit, we have added the ability to perform this directly from the units’ list;

+ 2) select filtering by the unit type in the list of data you are working with.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8914&download=0

We hope that now your activities with the data will become more convenient to perform.


  • ability to specify the number of used parts.

While adding parts to a service or an interval you can now specify their quantity. This is our first step in enhancing the line items functionality which is more about not specifying the usage of one and the part twice.

+ In the nearest future we plan to include the same information in reports as well.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8915&download=0


Moreover, the Fleetrun interface was translated into the Azerbaijani language.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
7

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

we have delivered another minor update of Fleetrun. The following functionality is included into it:

  • Cost column in the archived services
+ Previously such a column existed only in the upcoming and in progress services.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8952&download=0

  • Сhroatian language is added to the interface

We have also done some optimization works that will allow now managing fleet faster.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
8

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear community,

Today we have delivered the feature that many of you have asked for - e-mail notifications. Let me tell you more about how it can be applied.

Set up comes first. To start setting of the e-mail notifications you need to enter the Administration section, select the fleet that you would like to work with and select the Notifications tab.

The interface should be pretty familiar to you as it already entails creating notifications to external servers and Telegram. The ‘E-mail’ option is what you need in this case.

We provide you with two alternatives on how e-mail notifications can be sent: either from the Fleetrun e-mail address or from your own SMTP server that is easy to create. The second alternative should be interesting for the owners of the white-labeled app.

Anyway for both of the options the following data is required to be filled in:

  • Name of the notification;
  • Recipient address N1 (e-mails can be sent to two additional addresses);
  • E-mail subject;
  • Status or statuses upon which the corresponding notification should be sent.
+ With only these settings the notifications will be sent from the Fleetrun e-mail address.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8993&download=0

If you would like to send notification from your own SMTP server as an example please follow the instructions on how this can be done in Google:

https://support.google.com/a/answer/176600?hl=en


In Fleetrun you are required to enter the following additional information:

  • SMTP server (in case of Google it will be smtp.gmail.com);
  • Port (in case of Google it will be 465);
  • Sender’s e-mail address;
  • Username (in case of popular public account, e.g. Google, username is both name before @ the e-mail itself);
  • Password (from the e-mail corresponding account).
+ Setting up notifications via the personal SMTP:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8994&download=0


So if you enter all the above information Fleetrun will be able to send notifications from the e-mail that you provide.

+ Here is how the e-mail notification can look like:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=8996&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
9

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

We have just released another update of the application with the following features:

  • Information about unit position, speed and last message on map of the unit

If you want to access more information on the unit’s position, speed and last message time just tap the unit pin on the map and the corresponding data will be immediately displayed.

+ Now it has also become possible to make the map bigger.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9046&download=0

  • Access rights for editing and deleting archived services in the Fleetrun API

As we have provided an ability to edit and delete archived services you can now also grant the rights for these actions in the usage of the Fleetrun API.

+ It means that when creating an API token you can now specify whether the token should entail the corresponding rights.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9047&download=0

Looking forward to your feedback and suggestions here.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
10

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

Today we are delivering a minor update to the system with the following feature:

displaying the number of invalid and successful activations of notifications sent to external servers, telegram and e-mail.

In case the notifications that you create are not activated successfully you will be able to see how many of such activations are there for each notification configuration. By hover overing the icon the system will also display the total number of activations.

+ This is the first step from our side for you to immediately understand whether the setup of notifications is correct.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9158&download=0

We will appreciate you sending us some feedback on the notification types that you use and their purposes. What is more we are interested to know what functionality Fleetrun misses in terms of notifying its users on the services statuses. Let us know here!

Maria Starikova,
Wialon Hosting Product manager, Gurtam
11

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear community,

today we have released an update to Fleetrun with the following features:

1) ability to test whether sending a notification (e-mail, telegram, external server) is possible immediately upon setting it up. Just click the "Test" option and the application will let you know whether sending notification is successful or display an error message with the code for further analysis of what is wrong in the setting.

+ See more:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9183&download=0

2) the Finish language in the interface.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
12

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

Today we are introducing a major update to Fleetrun. The functionality of reports has become more advanced. Now users are able to run reports for any services status (previously it was possible only for closed and rejected services). Besides, the system currently allows to get data for more than 1 element (interval, unit type and unit).

As for the statuses it is possible to get data for the following ones: due, overdue, in progress, closed and rejected.

+ The selection of only one status is provided.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9297&download=0

Please mind that in case you select due, overdue and in progress services upon running a report the system will provide all services of such statuses that currently exist in your fleet. Thus, period choice is disabled.

+ If you would like to have data for e.g. two units in your report, simply select these two units in the Element field.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9299&download=0


The next step for us (coming next week or so) will be a possibility to group data in reports by interval, unit type and unit. So follow our updates!

As Fleetrun is becoming a more efficient application, we are highly interested in feedback from those of you who have already started using it with real projects. Tell us more here or e-mail us directly at mars@gurtam.com.

Have a nice day!

Maria Starikova,
Wialon Hosting Product manager, Gurtam
13

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

As promised we have just delivered another update of Fleetrun, the second one in our attempt to advance the functionality of reports.

Now it has become possible to group data in reports by intervals, unit type und units.

+ This means that for example in one report you can compare how much is spent on different intervals or vehicles that have different types.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9324&download=0


+ Moreover, grouping is also available in the export xlsx file.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9325&download=0


As long as we are preparing some other enhancements of reports, we are in the extreme need of your feedback on what is missing in them. Please let us know! (e-mail to mars@gurtam.com or leave your message here)

Maria Starikova,
Wialon Hosting Product manager, Gurtam
14

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

another significant milestone is reached: now it is possible to send scheduled reports to e-mail in Fleetrun.

This setting is available to fleet administrators in the administration panel under the tab ‘Reports to e-mail’.

The interface of reports to e-mail configuration is pretty the same as settings of a report execution on the display. Besides providing settings of reports themselves, you also need to specify the following information:

  • Starting point. It defines the date on which the first report you will be sent to the entered e-mail/e-mails. For the selection the current date and the future dates are available;
  • Frequency. It defines the basic schedule of reports sending. It can be every day or once in a week/month/year;
+ Setting up sending reports to e-mail

:
https://forum.gurtam.com/misc.php?action=pun_attachment&item=9407&download=0


  • For previous. This setting is applicable only for reports where services have closed and rejected statuses.

+ For previous field:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9408&download=0


Other settings such as e-mail themselves or SMTP-server are already known to you.
Please note that reports are sent as attachments of e-mails.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
15

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

we have just released an update of Fleetrun. Now there is Help that is available for our users inside the application with the most valuable information on how to effectively operate in Fleetrun:

+ Help

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9570&download=0

The 'hat' icon, located at particular places in the app opens the information that corresponds the section where the icon is located.

To open the Help window please select the Help option in the side menu.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
16

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!

Last week we have released a long-expected update. Now it has become possible to perform certain actions (basically the same that are available for units) towards drivers and trailers. To be precise these include adding drivers and trailers to fleet, assigning intervals and registering services for them and receiving notifications when it is necessary to perform a service or it was already closed. Within August we are also planning to add the functionality of reports in regards to services done for drivers and trailers and display the corresponding widgets in the dashboard.

Some more details about the changes that you might have noticed:

1) Units (vehicles), drivers and trailers are united by the term Service objects, meaning objects that are participants of some service. When adding service objects to the fleet and assigning them to an intervals as well as when working with the list of services, intervals and service objects you can apply the filtering tool.

+ Service objects

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9940&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9942&download=0

2) Interval for drivers and trailers is considered to be valid only in case its frequency is specified by time - days, weeks, month, etc.

3) When registering a service the system allows first selecting the type of service object and afterwards selecting the particular service object.

+ Registering a service

https://forum.gurtam.com/misc.php?action=pun_attachment&item=9941&download=0

Follow news on our updates and share with us your feedback here.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
17

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

yesterday we made it possible to run reports for services that you perform towards drivers and trailers. To be able to do this, select the corresponding report type. You can also group data by drivers or trailers by selecting 'By service object' grouping. Depending on the report type, the services will be grouped either by drivers or by trailers.

+ Reports by drivers and trailers

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10003&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
18

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!
We’ve just released the next Fleetrun update. Now the information on drivers and trailers can be seen on the "Dashboard" tab. New widgets appeared on this tab: "Drivers" and "Trailers", which display information on the number of drivers, trailers "Active" and "In service". The total cost of the services closed for units, drivers and trailers can be seen on the graph "Total cost".

+ show spoiler

More:
https://forum.gurtam.com/misc.php?action=pun_attachment&item=10043&download=0

We’ve also implemented the widget "Cost per 1 eh." The information "Cost per 1 eh" for the fleet you can now get on the "Dashboard" tab or for a separate  object on the "Service objects" tab,

+ show spoiler

in the "Unit info" section.
https://forum.gurtam.com/misc.php?action=pun_attachment&item=10044&download=0
https://forum.gurtam.com/misc.php?action=pun_attachment&item=10045&download=0

19

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

there is a small update that has become available today:

1) E-mail notifications and reports of white-labeled services will be sent from the address that includes the app-alias. Previously even for the white-labeled apps the e-mails were sent from fleetrun@wialon.com and users had to configure sending e-mails from their own SMTP so that 'fleetrun' and 'wialon' do not become available.

So, how it works?

The name of the address (part of an e-mail before @) for the white-labeled services = registered app_alias
The domain name (part of an e-mail after @) for the white-labeled services = address at which the application is opened for the user.

E.g. if the app_alias is Maintenance and the address at which the application is opened is maintenance.partner.com, the e-mail will be sent from the following address: maintenance@maintenance.partner.com.

2) Now in the text field 'Notification text' we use not only the placeholders for tags, but also the titles of tags, so that text becomes more readable.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
20

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

today we have updated Fleetrun with the ability to create services and intervals for several units at a time. Previously we had heard from you that there are cases when several vehicles are taken to a workshop for, for example, oil change and these data need to be entered in the system. Before this update you had to select each unit separately and work with it for service creation.

Now, having enabled the 'Bulk operations' mode, you can select the units you need to continue with either interval or

+ show spoiler

service creation:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10186&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
21

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

today we have released a major update of Fleetrun with the functionality of mass services creating and editing.

We think that it may come in handy if you take several vehicles to a workshop for a planned maintenance (mostly for planned services rather than ad-hoc) and later on want to enter the data in the application. Working in the ‘bulk operations’ mode will hopefully save your time.

To active the ‘bulk operations’ mode select the following option in the services list page:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10327&download=0

Depending on the tab you view at the moment upon activating the ‘bulk operations’ options the system will suggest the corresponding next steps: to change the date of the upcoming service, move the service to the in progress status, close, reject and delete it.

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10326&download=0

Please pay attention to the flow of closing services.

1) In the following window you can check the data of each selected service prior to eventually select to close them:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10328&download=0

2) If you would like to make changes to the services just select the Edit option and the system will display the screen where it is possible to apply any edits and save services correspondingly:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10329&download=0

It would be great to get feedback from you on this functionality in case there is something that we can improve or just whether you find this functionality useful or not.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
22

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

the second update within one week is here. Look what we have managed to include into it:

1) now it is possible to hide the position of the unit in case the reality is such that users (e.g. mechanics whose main task is being responsible for performing maintenance) are not allowed to know where is it located. To make is happen we have added the new access right - Geolocation - which is turned on by default. If you turn it off, the map of the unit in the corresponding unit page won't be displayed.

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10351&download=0

2) Manual entering and editing of the date/period in the calendar in reports, archived services, dashboard. Previously you could only use the UI controls to select the period in the corresponding calendars, now it has become possible to enter it with the help of the keyboard:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10352&download=0

3) Fleetrun is now translated into 13 languages, together with the new language - Polish.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
23

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

today we are happy to announce another update of Fleetrun which entails the following functionality:

1) Ability to change the name of the fleet.

Previously it was not possible to alter the name of the fleet in the interface even though the name of the corresponding account in Wialon was changed.

Now administrators of the fleet can do it in the fleet settings:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10382&download=0

2) When administrating the fleet the users can view the name of the fleet where a particular unit is already added. Previously users could only know that the corresponding unit is added to a different fleet and experienced problems with figuring out in what fleet exactly. Now the process is easier as they see the name of the fleet from the very beginning.

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10383&download=0

I hope you find this update useful.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
24

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

today Fleetrun team has released another major update of the application. Starting from today it is possible to import services from a file (.csv and xlsx formats).

The point of adding such an ability is that one part of Fleetrun targeted audience are users that have never ever before used any maintenance management solutions and mostly controlled intervals and services using Excel and other notepad-like systems. Now with the Fleetrun available they can easily start using it and import the history of their services with just a few clicks.

Besides that, in case you used some maintenance management solutions before moving to Fleetrun and want to transfer data from that system, it is possible to export them and then import into Fleetrun. This way nothing will be lost.

Below is a small step-by-step instruction on how to use the new functionality:

1) Import button is located by the Create service option:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10486&download=0

2) Upon selecting the file that you would like to import please specify the necessary import settings:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10487&download=0

3) Once the system shows displays the results of potential services import you need to specify the columns to which the data correspond:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10484&download=0

4) You can address the Help by clicking on the "hat" button to get acknowledged with some of the import rules:

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10485&download=0

I hope you find the new functionality useful and will be interested to get your feedback here.

Maria Starikova,
Wialon Hosting Product manager, Gurtam
25

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

a couple of days ago we have delivered an update of Fleetrun with the functionality of line items import in the Line items library.

Basically it functions the same way as the import of services does. The option to click on to import line items is situated by the option to create a new line item.

The data that can be imported for line items are the following: name, type and cost. Name and type are required fields. By selecting the "Hat" icon the system displays some instructions on the required data format.

+ show spoiler

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10552&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
26

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all,

yesterday we have released a minor update of Fleetrun.

Now it has become possible to set up notifications in regards to services not only for fleet admins but also for regular users. It only requires a separate right to be granted.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10634&download=0

Once this right is given to a user, they will be able to view the notifications that have already been created and create new ones.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10637&download=0

P.S. Happy holidays!

Maria Starikova,
Wialon Hosting Product manager, Gurtam
27

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

On Friday we have finally finished working on the functionality of data import from a file. It has become possible to import intervals (besides services and line items that were available for import previously).

The general scenario of importing intervals is basically the same as in importing services and line items.

I want to pay your attention to how the dropdown for selecting the corresponding columns operates:

- selection of interval type is required, minimum one interval type should be selected. However, it is necessary to note that in case the type of interval is 'by time', then when importing the system will consider as valid those intervals that have only ONE option selected: days/weeks/months/years. If you look at creation of intervals from the intervals, you will see that we are sticking to the same logic in both places.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10661&download=0

- for each specified interval type it is possible to specify the import of the Last service value.

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10662&download=0

---

This functionality was implemented upon the request of many of our partners, but as soon as we started the development we found out that there is nobody that could actually share with us some sample file with intervals that are potentially (in real life) are subject to import into Fleetrun. In case you have such files, we will be glad if you send them to mars@gurtam.com. We are interested in studying such files so that we can estimate how close to reality import works in Fleetrun and what can be improved.

Thank you!

Maria Starikova,
Wialon Hosting Product manager, Gurtam
28

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear partners,

we have delivered another update of Fleetrun and implemented the following enhancement: now it has become possible to pull the values of mileage and engine hours for the period prior to adding a unit to the fleet.

Till this update, we were starting to receive data on mileages and engine hours only after the unit was added to the fleet. On the other side, we allowed migrating/import data on fulfilled services (with costs) for any period. As a result, it turned out that such a value as 'cost per km/mi' was not calculated correctly. With the new feature, this behaviour will be fixed.

Besides, sometimes we were getting the invalid data from Wialon (let say a user manually changed the mileage value to some incredible number) and making corrections was only possible with the help of developers (so that the corresponding peak is not displayed in graphics). This update will provide such an ability for any administrator of the fleet in the fleet settings:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10715&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
29

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hi all!

On Friday we have delivered a small update of the application, after which it has become possible to specify not only the date on which the service was performed, but also particular hours and minutes. Such an enhancement is valuable for two cases:

- in the upcoming services there is now information about the time for which the services are planned and users can plan fleet capacity and workload;

- in the closed services it is necessary to have data on how many days, hours and minutes the unit spent in service (currently when a service is started and finished on the same date we count it as a whole 1-day service). This means that the duration of the services becomes more precise. Besides that, such a functionality is useful for calculating some custom metrics which require specifically the number of hours spent in service.

So the changes are the following:

1) you can now specify the time format in the user settings:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10909&download=0

2) the ability to specify the hours/minutes is located in the service registration screen (it is valid for each status of service), just click the field titled Service time:

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10911&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10910&download=0

3) service time is displayed in the list of upcoming services (screen Services and reports) whereas for closed services the system displays the calculated duration of services taking into account the specified hours and minutes (screen Services and reports):

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10912&download=0

https://forum.gurtam.com/misc.php?action=pun_attachment&item=10913&download=0

Maria Starikova,
Wialon Hosting Product manager, Gurtam
30

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Dear all!

We’ve just released the next Fleetrun update. Now you can create additional notifications for manually created upcoming services.

This functionality will be useful for additional information about the upcoming service. Since the upcoming service is planned for a month in advance or more, it will be displayed in the list of services, but forgetting it is quite simple.

To receive additional notification about the upcoming service, you need to activate the “Additional notification about upcoming service” checkbox and set the number of days before the service.

31

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed.

  • Service: Custom fields creation by administrator
  • Service: Custom fields filling in by user
  • Report: Execute reports by custom fields

1. Service: Custom fields creation by administrator
From now on, you can add custom fields that are applicable for your particular fleet to "Service". This functionality is supposed to make service data more complete.

Please pay attention that custom fields can be added to services with a service object of the Unit type.

In order to add a new field you should:

  • open "Administration" panel
  • open "Custom fields" tab
  • click "New configuration" button

You can create text field if you want to store free text value. Also, you can create a list with some identified values in advance.

+ Screenshot with custom fields in administration panel

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11398&download=0

2. Service: Custom fields filling in by user
As soon as you have saved custom fields in administration panel you can fill them in when create or edit Service where a service object of the Unit type. Accordingly, you can already store the necessary data.

Moreover, you can fill in custom fields in some services at once using "Bulk operations" functionality in Services tab.

+ Screenshot with custom fields in user interface

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11399&download=0

3. Report: Execute reports by custom fields
Also, you can execute report by custom field in order to see all the services where it is filled in. Moreover, you can apply sorting for custom field values if needed.

This functionality can help you to store data by custom fields for further analysis.

+ Screenshot with custom fields in reports

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11400&download=0

What is more, Fleetrun was translated into Italian.

We look forward to receiving your feedback by e-mail: labs@gurtam.com!

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
32

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Service: Service date prediction by mileage, engine hours and time
  • Service: Service filtration by mileage, engine hours and time

1. Service: Service date prediction by mileage, engine hours and time

From now on, the system can predict service date on the basis of mileage, engine hours and time. These data are gathered for some days, analyzed and consequently assisting in prediction of an interval date.

This functionality makes possible to sort services by urgency and plan fleet capacity more thoroughly.

+ Screenshot: Estimated service date

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11502&download=1

2. Service: Service filtration by mileage, engine hours and time

Now, you can filter services by mileage, engine hours and time. This way you can see upcoming services by the selected type not only all together.

This functionality will help to see service urgency by a particular type: mileage, engine hours or time in order to compare the urgency within a particular parameter.

+ Screenshot: Filter for Term of completion

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11503&download=1


We look forward to receiving your feedback by e-mail: kapa@gurtam.com!

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
33

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Services: Custom fields in the list of services
  • Services: Custom fields in the service import
  • Notifications: Text limit extension
  • Notifications: Same e-mail address for several notifications
  • Reports: Current mileage in reports by unit for due services

1. Services: Custom fields in the list of services
From now on, you will be able to see custom fields in the table on Services tab. Moreover, you will be able to sort services by custom fields.
This functionality allows to see values of custom fields for some services at once. You should not open them one by one.
Also, you will be able to export services with custom fields to .csv file if you need them to analyze out of Fleetrun.

+ Screenshot: Custom fields in the list of services

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11596&download=1

2. Services: Custom fields in the service import
Now, you can import some services with already filled in custom fields.
This functionality helps to reduce time on some services creation as there is no need to fill in custom fields separately one by one.

+ Screenshot:Custom fields in the service import

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11597&download=1

3. Notifications: Text limit extension
As of now, you can fill in 1000 symbols into "Notification text" field when create a new notification or edit an existing one.
It will let you to make your notifications more complete.

+ Screenshot: Notification text limit extension

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11598&download=1

4. Notifications: Same e-mail address for several notifications
Now, you can fill in the same e-mail address for some notifications.
This way the same recipient will be able to get some notifications of different kind.

+ Screenshot: Same e-mail address for several notifications

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11599&download=1

5. Reports: Current mileage in reports by unit for due services
From now on, you can execute report by unit for due services and see a new column: Current mileage that makes your report even more complete.

+ Screenshot: Current mileage in reports by unit for due services

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11600&download=1

We look forward to receiving your feedback by e-mail: kapa@gurtam.com !

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
34

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Service object: Mileage from the start of operation
  • Service object: Cost per 1 km for a selected period
  • Reports: Cost per 1 km by fleet and unit
  • Translation to Serbian

1. Service object: Mileage from the start of operation
From now on, you will be able to enter a mileage from the moment you started to operate the vehicle Unit: Unit profile page.
It means that you will see two mileages on unit page:

  • Total mileage - counted from the moment the vehicle is bought. It is the odometer reading. Previously it was called: Current mileage.
  • Actual mileage - counted from the moment you started to operate the vehicle.

To calculate the actual mileage should do the following:

  • Actual mileage = Total mileage - Mileage from the start of operation

To calculate the cost per 1 km you should do the following:

  • Cost per 1 km = Total cost / Actual mileage

This functionality will help to make the calculation of the cost per 1 km more transparent and clear.

2. Service object: Cost per 1 km for a selected period
Now, you can check the cost per 1 km by fleet and unit for a particular period that you have selected both on Dashboard and Unit: Unit info page.

It will help you to compare expenses month by month, quarter by quarter and etc. Moreover, you can compare your planned expenses to the real ones and plan them even more effectively. 

3. Reports: Cost per 1 km by fleet and unit
As of now, you will be able to execute a new type of a report by a new types:

  • Cost per 1 km by fleet
    • Cost per 1 km by unit

This way you will see which vehicle requires more expenses in comparison to other ones.

4. Translation to Serbian


We look forward to receiving your feedback by e-mail: kapa@gurtam.com !

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
35

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Reports: Numbers without letters
  • Notifications: Private telegram channel

1. Reports: Numbers without letters
From now on, you can make your own custom calculations in .xlsx reports easier as they contain numbers without letters near by.

Please note that unit of measurement is in column header.

+  Screenshot: Numbers without letters in reports

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11833&download=1

2. Notifications: Private telegram channel
Now, you can receive notifications in private Telegram channel.

+  Screenshot: Notification to Private telegram channel

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11832&download=1


We look forward to receiving your feedback by e-mail: kapa@gurtam.com !

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
36

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Report by line items: Detailed service report
  • Report by line items: Grouping by service, line items and line item type

1. Report by line items: Detailed service report '
From now on, you can execute more detailed report that includes particular service line items.

It means that you can see not only the cost of labour or part in a service but also a name of line item, its type, number, cost and etc.

This functionality will help you to analyse what part or labour is of high demand in you fleet. Having this information you will be able to reduce your fleet cost by planning its expenses in advance according to report data.

+ Screenshot: Report by line items

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11931&download=1

2. Report by line items: Grouping by service, line items and line item type
Now, you have more opportunities for grouping report by line items. You can group it by service, line item and line item type.

It will make report visualization better and easier for perception. Moreover, now you have aggregated information that includes the amount of unique services and total amount of rows with line items.

+ Screenshot: Grouping of line item report

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11932&download=1


We look forward to receiving your feedback by e-mail: kapa@gurtam.com!

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
37

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Administration: Warning about object deletion from fleet
  • Dashboard, Profiles and Reports: Thousands are separated with spaces
  • Service: Up to 20 values in custom fields of list type

1. Administration: Warning about object deletion from fleet
From now on, you will see a warning when delete an object from a fleet. The warning says that after saving the deletion the appointments and history of services will be removed together with the deleted object.

It is shown only once in a session in order to inform you about consequences in advance and prevent accidental deletion.

+ Screenshot: Warning about object deletion from fleet

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11993&download=1

2. Dashboard, Profiles and Reports: Thousands are separated with spaces
Nowadays, you will see numbers in their better version. Because spaces are used to separate thousand groups in numbers.

+ Screenshot: Thousands are separated with spaces

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11995&download=1

3. Service: Up to 20 values in custom fields of list type
Now, you can add up to 20 values into custom fields with list type. Previously there were 10 values maximum.

+ Screenshot: Up to 20 values in custom fields of list type

https://forum.gurtam.com/misc.php?action=pun_attachment&item=11994&download=1

We look forward to receiving your feedback by e-mail: kapa@gurtam.com!

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam
38

Fleetrun updates: what's new

Re: Fleetrun updates: what's new

Hello!

We're continuously working to improve your Fleetrun experience, here's a description of what has changed in a new version.

  • Fuel filling: Creation, editing and viewing the list
  • Fuel: Unit of measurement
  • Line items: Fuel type creation via preset or manually

1. Fuel filling: Creation, editing and viewing the list

From now on you can create fuel filling in Fleetrun!

The functionality of fuel filling creation is very similar to services creation. Moreover, you will be able to see the list of fuel fillings in your fleet on a separate tab that is called "Fuel fillings".

This functionality will make cost accounting for your fleet even more complete.

+ Screenshot: Fuel filling

https://forum.gurtam.com/misc.php?action=pun_attachment&item=12172&download=1

2. Fuel: Unit of measurement
From now on, you can select the unit of measurement for fuel in you particular fleet. You can set it in Administration panel on "Fleet settings" tab.

This functionality is needed for indication of the fuel unit of measurement which are relevant for your fleet, when you create:

  • fuel type in line items
  • fuel filling.
+ Screenshot: Fuel unit of measurement

https://forum.gurtam.com/misc.php?action=pun_attachment&item=12173&download=1

3. Line items: Fuel type creation via preset or manually
Now, there is a new "Fuel" tab in Line items library. Here you can create fuel types you usually fill your vehicles with.

You can add fuel types by clicking on:

  • Add presets button - system creates some fuel types for your fleet at once
  • Add button - creates fuel type one by one manually.

This functionality lets you to create fuel fillings faster as you will be able choose a fuel type from the list.

+ Screenshot:Fuel type

https://forum.gurtam.com/misc.php?action=pun_attachment&item=12174&download=1


Please pay your attention to the fact that this functionality is getting improved nowadays.
We look forward to receiving your ideas on improvement by e-mail: kapa@gurtam.com!

Katsiaryna Papok
Product Manager/Business Analyst, Gurtam